Applying to KAIST can change your life but only if you get your documents right. Many students miss out on admission or scholarships every year because they forget a file use the wrong format or don’t understand what optional really means.
This guide gives you a simple step-by-step document checklist for KAIST 2026 undergraduate and graduate applicants. It explains what you need the right file types and extra tips to help your application shine instead of getting rejected. Keep it clear and avoid mistakes.
Core Documents Required for All Applicants
| Document | Format | Notes |
|---|---|---|
| KAIST Online Application Form | Filled online | Double-check spelling and info |
| Passport or National ID | PDF/JPG | Must not be expired |
| Academic Transcripts | From high school (UG) or university (Grad) | |
| Graduation Certificate (or proof of expected graduation) | Must match transcript level | |
| Recommendation Letter | Online OR PDF upload | Should be academic or professional |
| Statement of Purpose (SOP) | Uploaded in portal or typed in box | |
| Study Plan (sometimes required) | Common for graduate programs | |
| CV / Resume | Optional but recommended for graduate | |
| Language Proficiency Test (optional) | TOEFL/IELTS or English-taught proof |
Additional Required Documents Based on Degree Level
For Undergraduate Applicants
- School Profile (if available)
- High School Ranking Certificate (optional but helpful)
- SAT, IB, A-Level scores (optional unless required in your country)
- KAIST Recommendation Letter Form (if specified)
For Graduate Applicants
- Research Proposal (for MS/PhD applicants) – Strongly encouraged
- Published Papers / Projects (if any)
- Certificates of Extracurriculars (optional, for a holistic boost)
- English Proficiency Waiver Letter (if applying without IELTS/TOEFL)
- Work Experience Letters (for professionals)
Recommended File Naming Format
Keep your filenames clear, short, and consistent. For example:
FirstName_LastName_Transcript.pdf
FirstName_LastName_SOP_KAIST.pdf
FirstName_LastName_Recommendation.pdf
Avoid names like DocFinalVersion2.pdf or MyScanBack2.jpg.
Pro Tips for Document Submission
- Double check file formats: Stick to PDF unless otherwise mentioned. No ZIP or DOCX unless explicitly stated.
- Compress files without compromising quality.
- No screenshots. Actual scanned PDFs only.
- Consistency in names (across SOP, transcript, passport).
Document Timeline (When to Prepare What)
| Month | Action |
|---|---|
| June–August 2025 | Gather transcripts, test scores, certificates |
| September 2025 | Finalize SOP, ask for recommendation |
| October 2025 | Compress and organize files, double-check checklist |
| November 2025 | Submit well before deadline (usually mid-Dec) |
Bonus Tip: Add Optional Documents for Impact
KAIST allows flexibility in what you submit. If you’re borderline in grades, these extras help:
- Certificates from Olympiads, Competitions
- GitHub or portfolio link (for STEM programs)
- Personal video statement (if allowed)
- Research or project reports
- Extra letters of recommendation (only if allowed)
Other Resources to Help You Prepare for KAIST 2026 Scholarship
- How to Write a Winning SOP for KAIST
- Graduate KAIST Scholarship Guide
- Undergraduate KAIST Scholarship Guide
- 2026 Application Process Walkthrough
- Avoid These Application Mistakes
Final KAIST Scholarship Document Checklist (2026)
- Passport or National ID
- Transcripts
- Graduation Certificate
- SOP
- Recommendation Letter
- English Score (if applicable)
- Research Proposal (Grad)
- All files clearly named and in PDF
- Documents uploaded before deadline